POPIA - The Protection of Personal Information Act, 2013
The Protection of Personal Information Act, 2013 (POPIA) protects personal information of natural and juristic persons and requires Provincial Treasury to comply with the eight minimum conditions set out in the Act.
Personal information is information or an opinion about an identified person, or an individual who is reasonably identifiable.
Personal information includes special personal information, which is a particular category of personal information. While we recognise that protecting all personal information is important in gaining and maintaining your trust, special personal information is often afforded a higher level of protection.
SASAS commits to protecting personal information of registered members, applicants for membership, employees and delegates to SASAS congresses and symposia, ensuring that personal information in SASAS’s possession is adequately protected to avoid unauthorised access and use.
This is a general notice that explains:
Who SASAS collects personal information from;
What personal information SASAS collects;
Why SASAS collects your personal information;
How SASAS uses your personal information; and
Rights you have in relation to your personal information
PERSONAL INFORMATION SASAS COLLECTS
Information relating to the educational and academic, phone number, email address, financial information, banking details, physical address, employment details and private correspondence.
Information relating to financial transactions in which the individual has been involved.
The name of the individual, where it appears with other personal information relating to the individual or where the disclosure of the name itself would reveal information about the individual.
Personal information is treated as confidential and not disclosed unless required by law or the owner of the information has given consent.
High level Information Technology controls are in place to maintain the protection of personal information by having access rights in place and by computer passwords in place.
Hardcopy files are archived in an access controlled secured place.
Access and correction of personal information:
- Members of SASAS have a right to request for access to personal information in SASAS’s possession;
- Members’ personal information should be continuously updated as required by SASAS.
HOW DOES SASAS USE YOUR PERSONAL INFORMATION
Information of members, applicants and registered delegates to SASAS congress, symposia and other SASAS events is used for record purposes and for relevant communication.
SASAS undertakes to keep its members’ informed of developments within the society, other related societies, congresses and other events deemed applicable to animal scientists.
Information pertaining relevant vacancies pertinent to animal scientists and other opportunities or animal scientists is communicated to its members by the secretariat. The email address list remains confidential.
The South African Journal of Animal Science and the associated Applied Animal Husbandry and Rural Development journal records papers submitted to it, relevant reviewer information and editorial decision and feedback to authors of submitted papers and the publication payment details.
Congress/symposia programmes, abstracts of papers, presentations and associated author and affiliation details are published on the SASAS (www.sasas.co.za) and SASAS congress (www.sasascongess.co.za) websites.
SHARING YOUR PERSONAL INFORMATION
SASAS may disclose personal information where it has a duty or a right to disclose in terms of applicable laws in strict adherence to POPI Act;
SASAS may disclose personal information where it deems necessary to protect the esteem, dignity and the professionalism of the Natural Science Profession.
SASAS may disclose the Name and Surname of a member, his/her category of membership and the status of membership in strict adherence to POPI Act.
The Secretary: South African Society for Animal Science
Tel: 012 361 2333
Postal Address: Postnet Suite 56, Private Bag x1, Menlo Park, 0102
AMENDMENT OF THE POLICY
Amendment to this policy will take place on an ad hoc basis or when needed. Members are advised to regularly update their personal information electronically on the SASAS portal – www.sasas.co.za